August 20, 2011
I.
Call to order
President Jack Hubbert
called to order the regular meeting of the High
Valley Board of Trustees at 9:04 a.m.
on August 20, 2011 in the High Valley
Clubhouse. A quorum was declared.
II.
Roll call
Trustees Present:
Susan Duncan, Westa Harris, Jack Hubbert, Toni
Just, Gary McCarty, Willy Murdock, Dude Sinkey
Trustees Absent:
David Cartwright, Mark Ragan
Employees Present:
Randi Halverson, Koeta Imhof, Amanda Meekhof
Guests Present:
Ernie Enz, Carol Hunt, Gerald Kerr, Randy
Wesselius, Gary Wymore, Gary Yost.
III.
Approval of minutes
The minutes from the July
meeting were read by Meekhof. The minutes were
approved as read.
IV.
Open issues
a)
Hubbert is still waiting for the attorney
and title company to settle the issue of HVCC no
longer having covenants.
b)
Financial Report – Imhof
·
There is currently $17, 270 owed in
dues and as a list of liens to file on 6
properties, with board permission. Is looking into
seeing if can file the liens herself to save HVCC
money. Suggests exploring possibility of creating
a fund – through a fund raiser – to help low/fixed
income members in the future.
·
The pools are currently at 54% of
budget. It is not unusual for them to spend
faster than the other departments since they close
early and cost money to heat initially.
McCarty made a motion to accept the
financial report. Seconded and carried.
c)
Operations Report – Halverson
·
Marvin Hagman, pool manager, would
like to repaint the bathrooms after the season
ends. The project would take up to one week and
Jenkins supports the idea.
·
A member would like to bring a kayak
into the pool to practice rollovers. Two options
to consider are: only when no one else is in the
pool or after the pool closes on Labor Day. The
board would like anyone using the pool to sign a
waiver, to be drafted by Meekhof, stating that
HVCC would not be liable for injury/damages,
kayaks must be clean to the pool attendants
satisfaction; must follow all pool rules, must
have a spotter in case of trouble during rolls and
only to be done when no swimmers are present.
·
Golf – removed the wood ties from
sand bunker at #5 green; seems to be a good
thing. Cartwright and Enz re-did #8 tee and added
shrubs – looks great.
·
Water – all meters are done in HV 1
– except one needs to remove an RV or our access.
That should happen in the next week or two…then on
to HV 7 & 6.
Kubota had a hydraulic leak – ordered parts and
repaired.
Computer in Operations Office has been having
problems…had a virus, scanned it and cannot get
online with it now. Imhof states that the
computer is old and doesn’t support the software
she uses and prohibits her from updating the
records on it. She suggests replacing it with a
new PC. Just made a motion to spend no
more than $800 for a new PC for the Operations
office. Seconded and carried.
d)
Water – Harris
·
Water use for July was 5, 611, 033
gallons. Last year we used 10, 484, 640 gallons.
This is the lowest July since 2002. Watering on
the golf course has been cut from 45 minutes to 25
minutes which has helped lower usage dramatically.
e)
Golf – Cartwright – via email
·
#8 is done; shrubs are in and have
received many compliments. Decided not to add
handrail on platform. Looking into adding a
sprinkler for the shrubs.
·
Rules – feels that we need to add
something to the rules about league play having
course priority. Sinkey to research the policy so
that correct wording can be added to the rules.
Also need to add to rules that carts must not
exceed designed capacity (2 or 4 persons).
Guest Enz shares
he is exploring to have HV designated as a golf
cart friendly area and would like the Board’s
approval. Carts would have to have head lights,
seat belts, obey speed limit – which would require
lowering to 25 mph, and have operators being 16
years old.
Guest Hunt
cautions to make sure carts would stay out of the
walking path.
Guest Yost states
that if the area becomes a golf cart friendly area
there would be no need for carts to be on the
walking path.
Duncan made a motion to allow Ernie Enz
to pursue having from HV 1 – 10 designated as a
golf cart friendly area, including reducing the
speed limit.
McCarty feels that if we
endorse the action it opens HV to liability, but
the board can tell him he can do on his own.
Just feels vehicles should be licensed to
be on the road.
Guest Yost states carts will be limited by
regulations and must be factory equipped.
Guest Wymore feels all carts should have
lights.
McCarty made a motion to table the golf
cart friendly issue and the board will provide
info to the membership if a decision is made to
pursue. Seconded and carried.
A reminder will be put in the next newsletter that
parents are liable and children are not to be
driving carts.
f)
Clubhouse – Murdock
·
Everything is running smoothly.
·
Would like to discuss possibly
having a ‘value coupon’ for the pool where people
pay for swimming in advance for their guests at a
discount. The board feels people will adjust to
the new rates and there has only been one
complaint brought to them.
g)
Pools – Sinkey
·
No problems, complaints, concerns.
h)
Property – McCarty
·
Shared proposed Property Committee
Policies and a summary of the Lewis County Codes.
Copies of the Lewis County codes relevant to the
Property Committee will be provided to the board
by Sinkey.
·
Complaint form needs updating –
Meekhof will complete and email for approval.
Guest Kerr shares
that Lewis County won’t support noise ordinance.
Has reported neighbor for running generator all
night and was told there was not a noise ordinance
·
Needs clarification by the attorney
of what can be added to bylaws.
·
The law states organizations must
specifically restrict the option of electronic
conferencing for meetings.
Guest Yost states
adding covenants to the bylaws is like kicking a
dead horse. McCarty shares that the survey showed
that the majority of responders cared about the
covenant enforcement so he feels that it is
important to make sure that we have guidelines.
Guest Hunt states
that in the past liens were filed if property
owners didn’t comply when a report/complaint was
filed.
Just made a motion
to invite a commissioner, the sheriff, and the
head of the Health Department to a special
meeting, open to HV members, in November to share
High Valley’s concerns with ordinance and law
enforcement. Seconded and carried. Hubbert
will make the arrangements for the meeting and
information will go out in the newsletter to the
membership.
Guest Hunt wants
to make sure Kerr’s concerns are addressed.
Halverson –
Suggests writing down code violations and present
to the police with the question, “These laws are
being broken. What are you going to do about
it?”
The board requests Kerr
to make a list of specific code violations and
give to Just. McCarty will continue with his
research.
V.
New business
Hunt – Women’s
Club president, shares:
·
The picnic was a success and there
was money left over which will be returned.
Having the advertising on the reader board was
helpful.
·
Someone has offered to purchase the
juke box for $100. The board will research cost
of fixing and the value as it is worth much more
than $100 when working correctly.
·
Wonders if the light covers over the
fluorescent lights can be replaced as some are
discolored. Koeta will check into the cost of
replacing them.
Discussed having a summer potluck picnic on off
years to promote sense of community.
McCarty suggest having someone list the juke box
on eBay if we don’t keep it.
VI.
Adjournment
President Hubbert adjourned the meeting at
11:12 a.m.
