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The June 2011 Minutes (with attachment) are open for comments via email June Meeting of the Board of Trustees of High Valley Country Club June 18, 2011 High Valley Country Club - 623 Cannon Rd. - Packwood, WA 98361
I. ROLL CALL Trustees Present: David Cartwright, Jack Hubbert, Toni Just, Gary McCarty, Mark Ragan, Dude Sinkey Trustees Absent: Ben Potter, Willy Murdock Employees: Rick Jenkins, Amanda Meekhof Guests: Ernie Enz, Henry Thompson, Gary Yost, Warren Anderson II. APPROVAL OF THE MINUTES The minutes from the May meeting were read by Duncan. Just made a motion to accept the minutes as read. The motion was seconded and carried.
III. FINANCIAL REPORT –( Ragan) The financial report was shared and reviewed by Ragan. Propane cost is at approximately $2500 and the budget is at $3000. The P & L statement was reviewed and discussed. McCarty made a motion to accept the financial report. The motion was seconded and carried. IV. OPERATIONS REPORT – (Jenkins) a. Had to drain pool #2, got the old cap off the vent tube and replaced it. Since then the chlorine appears to have stayed level. b. The new pool cover is here c. Randi found a CD called “Pool School Pro” that costs about $50 that appears to cover all aspects to maintaining a swimming pool. Just made a motion that we purchase the “Pool School Pro” CD for $50. The motion was seconded and carried. d. The greens have been plugged and sanded – and look good. e. Clubhouse lights have been ordered by the Women’s Club and have been shipped. Discussion of what to do with the old lights included offering them for sale in the clubhouse. f. John Redding has offered to purchase and install a booster for the Wi-Fi if HVCC will reimburse him for the cost. Duncan states her son may be able to purchase at a discount through his employer. Amanda will find out what Redding has in mind and Jenkins will let Duncan know the router model. g. Water Use Efficiency report has been turned in for 2010. There wasn’t a lot of info to put on it, but it met the requirements. We’ll need to have a public meeting to set the goals for more efficient water use – possibly in the spring. h. Water use was 2, 226,000 gallons. Up ½ a million from last month but the lowest May since 2002. i. Meter installation will be starting soon in HV 1. V. GOLF – (McCarty) a. The course looks good. Marlene Beaty would like to supply cups for broken golf tees in memory of Carl Beaty. McCarty made a motion that the board approves Marlene Beaty’s offer to supply cups for broken tees in memory of Carl Beaty, former greens keeper. The motion was seconded and carried. b. The homeowner at the #8 tee would like HVCC to put a barrier up to protect his house from golf balls. A wall was suggested and discussion included approaching the homeowner about cost splitting. Ernie Enz suggests rebuilding the platform and incorporating it into a fence or wall. Cartwright will explore the options and report back to the board. VI. CLUBHOUSE a. No report. Jenkins adds that chandeliers will be installed upon receipt. VII. POOLS – (Just) a. The problems with #2 have been repaired. The new cover is here but not yet installed. New grommets are needed. There are some leaks in the solars, but are working on repairing. VIII. PROPERTY – (McCarty) Formerly Covenents a. The board decided to have a Property Trustee (McCarty) who knows the county laws, bi-laws, etc., to work with the Property Committee to educate and encourage property owners to be good neighbors. McCarty and Enz will review the former guidelines and make an outline for the current committee and share it at the July board meeting. Discussion also included possibly changing the name of the committee to be friendlier and more neighborly.
OFFICERS for 2011-2012
President – Jack Hubbert Vice President – Toni Just Treasurer – Mark Ragan Secretary – Susan Duncan Golf – David Cartwright Pools – Dude Sinkey Clubhouse – Willy Murdock Property – Gary McCarty Water - Ben Potter
PERMISSION SLIPS - Duncan shared the current permission slip with the board and discussed adding to the website. Just made a motion to put the guest permission slips on the High Valley website. The motion was seconded and carried.
WEBSITE – Duncan is working updating information. McCarty suggest inviting the webmaster to a board meeting so everyone can meet her. Duncan will take care of that.
NEWSLETTER – topics to include new officers, HV Picnic information – including info about the golf tournament, covenants update, info on the property committee, info on the donation of tee cups, fees increases, website information, new pool cover, budget update, reminder that dogs be on leashes, and a review of the annual meeting. Duncan will email the newsletter for approval by the board.
RESOLUTION TO HIGH VALLEY WATER SYTEM – from the Lewis County Multi – Jurisdiction Hazard Mitigation Plan states that if minor flooding, wind, fire, etc. were to happen the county can go to FEMA on HV’s behalf and can get help in advance – if signed. The resolution was signed by the board.
COVENANTS – Hubbert called local realtors and the title company to inform them that we no longer had covenants. The title company stated they need an affidavit from an attorney. Duncan suggested researching more and checking with other title companies before incurring attorney fees.
DUES IN ARREARS – Hubbert received an email from Koeta Imhof (bookkeeper) asking for clarification whether members have privileges while making payments on their dues. Per bi-laws must be current to have privileges.
McCarty made a motion to adjourn. Motion was seconded and carried.
The meeting was adjourned at 10:40 a.m.
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