Present:
Board Members: Gary
McCarty, Jack Hubbert, Toni Just, Willy Murdock,
Ben Potter
Employees: Amanda Meekhof
Guests: Gary Yost, Warren
Anderson, Ernie Enz, Henry Thompson, Larry Wymore,
Dude Sinkey, Rob Ferron, Fred Hemmer, Westa
Harris, Peter Reisert, Debra Reisert
Absent: Mark Ragan, Clare Acker
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The meeting was called to order at
9:04 by President Gary McCarty
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No quorum present
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No official business conducted
Topics Discussed:
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Use of website to post annual
meeting minutes – is in the works but not
finalized yet.
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What goes in minutes: Motions
– the motion and who made it, that it was
seconded, revisions to original motion and results
of vote. Discussions regarding the motion are not
included in minutes. Actions - What and
who will complete.
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The motion made by Dude Sinkey and
approved at annual meeting to amend the HVCC
bylaws to state that issues brought up by visitors
at board meetings to be included in the minutes.
Gary explained that only the motion was approved,
not the wording that will change the bylaws. The
issues will be included, but not the discussions –
and visitors can as the secretary to read back
their issue for clarity.
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Motions are stated by the President
and if are stated incorrectly need to be corrected
before the vote.
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Approval of minutes happens at the
next meeting where a quorum is present. Minutes
will be distributed, via email, prior to meeting
for board to review and have
input/revisions/comments for amendment at meeting.
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At next meeting the Board of
Directors will install new members and work
towards filling the two vacant spots on the board.
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Dude suggests that copies of
approved minutes be available for members in
clubhouse where bylaws are kept.
Operations Report:
Recent power outage allowed for identification of
potential problems in future if wells not
receiving full power needed to operate. Generators
are working properly. The irrigation system has
been checked out, mower blades sharpened and two
trees removed from property. Pools are operating
without any problems.
Pools: Jack reports
that a new white board and 3 new life saver rings
are needed. Action: Jack will purchase as
is allowable from pool budget. There are also
some broken umbrellas – the wind blows them, and
the tables, over creating a potential safety
issue. Jack and Rick have discussed using
portable gazebos, or tents, to provide shade. The
Women’s Club has 2 that might be similar to what
is needed. Action: Willy will check with
the Women’s Club to get permission to try out
theirs before purchasing for the pool.
Facebook: Amanda
Meekhof asked for permission to create a Facebook
page representing HVCC to build community, promote
HVCC and share happenings/pictures. Action:
members will reflect upon pros/cons and vote
at next meeting when a quorum is present.
Executive Meeting:
Gary to try to schedule for July 3rd to
fill vacancies and install new board members.
Adjourned at 10:21
