annual meeting of the High Valley Membership was
called to order by Board of Trustees President
Jack Hubbert at 1:00 p.m.
quorum was declared.
Board of Trustees:
David Cartwright, Bob Conklin, Susan Duncan,
Johnny Emtman, Westa Harris, Jack Hubbert, Toni
Just, Jarl Peterson, Dude Sinkey.
Jenkins – Operations Manager, Koeta Imhof -
Bookkeeper, Amanda Meekhof – Assistant to the
Secretary & Clubhouse Manager
Enz - Chairperson, Darlene Cartwright, Shirley
Botsford, Susie Putman, Mary Anderson
Anderson, Evie Pippit, Nancy Wyatt,
Lois Kreshak, Willy Murdock, Darlene
Cartwright and Chairperson Lois Enz.
2011 Annual Meeting Minutes
the minutes have been posted on the HVCC website
and were read aloud by Sinkey. There were no
comments or corrections and will stand as read.
TREASURER’S REPORT – Conklin
The internal audit was completed by Imhof and 3
volunteers. Each person randomly chose
transactions that were then reconciled with
Imhof. No issues were identified. It was
evident that Imhof does a great job.
Over the course of the year the inside of the
clubhouse was painted, new lights added, the
juke box is in the process of being repaired,
the website is getting updated and stronger Wi
Fi in the clubhouse is in process. The gutter
on the golf side of the clubhouse was replaced
due to snow damage. Thank you to the Women’s
Club for the flowers they planted along the
clubhouse and for the new lights.
Report – Jenkins
Thanks given to the veterans who have served our
Close to 200 water meters have been installed to
date. The Kubota tractor needed repairs and
that slowed the process down, but will be back
to it again now that it is repaired.
Water use for last year was 37 million gallons,
which is 5 million less than the next lowest
year on record.
haven’t had any well or pump issues and the
generators are working well.
Reminder that the electricity will be off from
8:30 a.m. to as late as 3:30 p.m. Wednesday
while the electric company does work.
Last year there was a discussion of purchasing
an Automatic External Defibulator – there is the
possibility of a grant through the hospital but
won’t know more until the fall.
The course looks good. The small bridge is
being repaired so will be safer.
Some limbs that are unsafe are going to be
The #6 sand trap will probably be removed and
the green be made larger.
The pools are up and running. We didn’t need to
paint them this year but are researching the
options for resurfacing them. Some surfaces
require non-chlorinated water and we need to
decide what will hold up the best and be the
most cost effective.
The tiles are on order for the #1 pool and the
work will be done while it is closed the first
part of June.
There hasn’t been much activity lately. When
needed they committee speaks with people about
concerns. The Property Committee will become
more active after the new committee is voted in.
Melton asks what happens during meter installation
regarding people with “no meter” signs. Jenkins
explained signs mean nothing and meters are
Marshall made a motion to do the
internal audit for the 2012 – 2013 operating year.
The motion seconded and carried.
budget was presented by Imhof, who explained that
Jenkins puts the budget together based on previous
Clarification was given on where the cart fees are
kept and how it is shown in the budget. Enz
asks if the cart fee fund can be used as a reserve
fund if not used. Imhof can arrange that.
Melton shares concerns regarding the reserve funds
and how they are, or are not, used. Also urges
HVCC to make sure people are qualified to use the
A.E.D., if obtained, to avoid liability.
Imhof explained how reserves are used.
Ernie Enz made a motion to accept the
budget as proposed. The motion was seconded and
Hubbert shares that at the 2011 Annual Meeting
it was voted to stop action regarding the
covenants and follow local laws, bylaws and
articles of incorporation. He feels that we do
not have enforceable covenants regardless of past
motions carried by the board – based on his
personal conversation with an attorney. He would
like the membership to pass a motion that states
we do not have or follow covenants and would like
permission to sign a letter, drafted by the
corporate attorney, to notify the title companies
that we do not have covenants.
Dennis Riebe made a motion that we have
our president finalize the documents from the
attorney to file with the title companies stating
that we do not have covenants. The motion was
seconded and carried.
Ernie Enz made a motion to accept the
proposal of Rich Brooks, Ernie Enz, Warren
Anderson, Garl Lucas, Carol Hunt, Toni Just, Jan
Anderson, Claudine Lofgren, Bill Fife, Sandy
Conklin and Sally Morebeck on the property
committee. The motion was seconded and
Yost asks outcome on previous discussion at board
meeting regarding golf carts on road. Enz shares
that a county commissioner felt it wasn’t worth
pursuing unless it becomes an issue and is being
enforced by law enforcement.
Dennis Riebe checks the HV website and Facebook
page and encourages whoever is updating to keep it
would like to see reminders for parents that they
are responsible for their children’s safety and
Cartwright invites the membership to attend the
monthly board meetings and if unable to attend
send messages via email or US mail.
Healy welcomes new board members and would like to
donate an AED for the community with a plaque in
memory of her mother and brother.
Pippitt made a motion to adjourn the
meeting. The motion was seconded and carried.
meeting adjourned at 2:47 p.m.