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The annual meeting of the High Valley Membership
was called to order at 1:04 p.m. by President
Gary McCarty.
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A Quorum was declared with the presence of 49
members.
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Meeting conduct and expectations were shared by
President McCarty: following Robert’s Rules of
Order; members need to be recognized to speak –
stating name and lot number, need to be polite.
Introductions:
Tellers: Lois Enz, Susie
Putman, Carol Hunt, Bonnie Marshall, Mary McBride
Board of Trustees: Clair
Acker, Willy Murdock, Mark Ragan, Gary McCarty,
Dave Hill (absent). Re-elected: Jack Hubbert, Ben
Potter. Newly elected: Toni Just (absent)
Employees were
named/recognized. Employees present: Rick
Jenkins – Operations Manager, Koeta Imhof –
Bookkeeper
2009 Annual Meeting Minutes have been posted on the HVCC website. A MOTION to
approve the minutes of the 2009 annual meeting was
made by Gene Pronovost, and seconded. Motion
carried.
Treasurer’s Report by Mark Ragan:
·
HVCC is healthy financially and has adequate
reserves. A financial institution is being looked
into by Mark and Koeta for the reserves to be
deposited into an interest bearing account.
·
HVCC is not compliant with annual auditing
requirements. Mark is in the process of
identifying Certified Public Accountants and
Auditing firms that we can hire in order to become
compliant.
·
Performance vs. Budget – went over budget by
approximately $6000 due to generators and propane.
Revenue streams – excluding dues and late fees,
brought in over $20,000 – was budgeted for
$19,000.
·
2010 Budget is asking for more in a 2.6% increase
due to wage increases, course maintenance, water
system maintenance/equipment/propane.
Dave Wood made a MOTION to approve the
2010/2011 budget, seconded – motion carried.
Willy Murdock – Clubhouse Trustee – asks
that the membership recognize Cutter’s Point
Coffee and Aaron Amidon for the donation of coffee
and cups to HVCC every year. A thank you card
will be sent and Willy will print a list of
Cutter’s Point locations to post in the clubhouse
for the membership.
Property Committee – Ernie Enz: Lately
little action has been needed due to few
complaints. The committee needs someone from HV 3
to join the committee. If members have complaints
or concerns about properties in High Valley they
are urged to submit them in writing and they can
be left at the clubhouse.
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The property committee is
currently made up of: Rich Brooks – HV1, Ernie Enz
- HV2, Ernie Enz/Carol Hunt – covering HV3, Daren
Cresap – HV4, Carol Hunt - HV5, Toni Just – HV6,
Jan Anderson - HV7, Markeen Tower/Claudine
Lofgren – HV 8, Bill Fife – HV9, Bonnie Marshall
HV10, Sally Morebeck – HV11.
Larry Carpenter made a MOTION to approve
the 2010/2011 property committee, seconded and
carrie
Rick Jenkins – Operations Report
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Creek running through golf course is
cleaned out and didn’t run to the river this year.
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Emergency generators are in, working
and secured.
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December’s freeze brought many
breaks in HV8
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The #5 well was rebuilt and is being
given preventative treatment for red algae.
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Swimming pools are in compliance
with state regulations
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River access in HV 8/11 and 6 is in
and signs up, some work still needed such as
bridge at #6.
·
Randi Halverson is more than just
the ‘water guy’ – he helps in all areas including
the pool and with the chemicals, repairs and
more…a big thanks to him!
Old Business
1.
Insurance – Gary McCarty has reviewed and
made some minor changes, determined we have
adequate coverage.
2.
Flood Control – Gary McCarty has attended
meetings and posted the notes/minutes on the HVCC
website. There are no protective actions so far
and the county is investigating resurrecting a
Flood Control Zone/District. The channel migration
zones will not be implemented in the near future.
3.
Meters – ruling is being appealed and
decision is to be rendered in the fall. Meters are
being installed when repairs are made which allows
for protection of water system due to check valves
and for leaks to be easier to identify. There is
no charge to the property owner for the meter or
installation. There is no intention of charging
for water usage unless required by law. If
required by law and HVCC does not comply it will
lose control of the water system.
Jack Hubbert shared opinion about
water meters and would like to see membership vote
about installation of meters.
A discussion about what goes into minutes of
meeting culminated with Gary McCarty explained
that actions taken by the board, or assembly, not
discussions , are recorded in minutes, per
Robert’s Rules of Order.
NEW BUSINESS
1.
Covenants – Existing covenants may not be
legal. Gary McCarty would like to hire an attorney
to determine our legal position and make
recommendations for next steps necessary.
2.
Annual Meeting Minutes – proposal to allow
the Board of Trustees to approve the annual
minutes so that they can be implemented and posted
legally. Harry Swift made a MOTION to
that the Trustees of HVCC be given the authority
to approve annual meeting minutes and all future
minutes, seconded. Discussion – how
dissention would be shared or addressed – if
posted on website with a forum for discussion a
time limit could be given (30 days) before final
approval. MOTION made by Marilyn Olmsted amending
previous motion to allow the Board of Trustees
to approve the annual minutes as long as there is
available discussion allowed on the H VCC website
with a 30 day time limit. Motion seconded. Vote to
change amendment carried. Vote on amended motion
carried.
3.
Dude Sinkey made proposal to amend bylaws to
include discussions in minutes as follows:.
ArticleVII Section 3
The Secretary shall issue all notices and shall attend and keep the minutes
of all meetings; the recorded minutes must include issues brought up and
discussed with the Board by other members not on the Board present at
monthly Board meetings; he/she shall have charge of all corporate books,
records and paper; he/she shall be custodian of the corporate seal, shall
attest his/her signature and impress with the corporate seal all written
contracts of the corporation, and shall perform all such other duties as are
incidental to his/her office.
MOTION
made by Sinkey to amend HVCC bylaws, The Motion
was seconded and
carried..
